AI-assisted

Everything you need to pass a DCAA audit, without leaving QuickBooks®

WiseCost automates the full compliance workflow (time tracking, labor distribution, journal entries, and immutable audit trails) natively inside QuickBooks® Online.

AI handles the tedious parts: mapping columns, classifying cost pools, flagging what doesn't add up. Your audit trail stays untouched by anyone, including us.

Start Free Trial

Time tracking built for DCAA, not retrofitted for it

DCAA-Compliant Time Tracking: Employees log hours by project and cost category with built-in validations. Every entry is timestamped and immutably recorded.

Timesheet Approval Workflow: Admins review and approve timesheets with full audit trail. Reject with comments, re-open periods, all with DCAA-required traceability.

AI-assisted

Payroll import

Any Provider, No Template: Import your payroll data from any provider that exports CSV (all of them do). AI reads the file and understands its structure: no template to fill, you just confirm.

Warnings Before Posting: WiseCost flags anything that doesn't add up: mismatched hours, missing employees, or unreconciled entries.

ADPPaychexPatriot SoftwareGustoOnPayRippling

Automated Labor Distribution

Automated Labor Distribution: Calculate hourly costs, allocate labor to projects, and generate journal entries, all posted directly to QuickBooks® Online.

Journal Entries & Reversals: Every journal entry posted to QuickBooks Online is tracked with full audit history. Re-open a period? WiseCost creates a reversal JE automatically.

AI-assisted
Patent-pending

Rates, reports & real profitability

AI-Powered Pool Setup: WiseCost suggests how to classify your QuickBooks accounts into cost pools (Direct, Fringe, Overhead, G&A, Unallowable). You review and approve every suggestion, and every change is logged.

Indirect Rates & Real Profitability: Because every hour is tracked in WiseCost, indirect costs are allocated over your actual labor base. You see your true cost and profitability per contract, not just direct costs.

Audit-ready by design

Immutable Audit Trail: Every action is logged with who, what, when, and from/to values. Logs cannot be modified or deleted, built for DCAA floor checks.

SF-1408 Ready: WiseCost is designed to satisfy every requirement of the pre-award accounting system survey, so you can pursue T&M contracts with confidence.

How It Works

From QuickBooks to audit-ready in three steps

01

Connect QuickBooks

One-click OAuth connection

Authorize WiseCost through QuickBooks Online's standard OAuth flow. No API keys, no manual setup. WiseCost automatically imports your chart of accounts, employees, classes, items, and customers, so your existing structure carries over exactly as it is in QuickBooks Online.

Payroll Frequencies

Add frequency

Drives the payroll periods used for Labor Distribution and timesheets. Add additional frequencies to run separate runs for different employee groups.

The default frequency is locked once periods are generated. Contact support to change it.
Default
Semi-monthly · Starts 2026-03-012 employees21 periods

02

Configure & Track

Set your compliance rules once

Define your payroll frequency, assign cost accounts to projects, and set indirect rate pools. Once configured, employees start logging hours immediately by project and cost category, with built-in validations that flag missing or non-compliant entries before they become an audit problem.

Labor Distribution

1
Setup & Check
2
Employee Review
3
Preview & Post
Select Payroll Period

Select from the list of available payroll periods to start the labor distribution process.

Jun 28, 2026 – Jul 4, 2026Ready

Frequency: Default

2
Employees
2
Timesheets
112.00h
Total hours
Jun 11, 2026 – Jun 24, 2026

Frequency: Split Bi weekly

4
Employees
3
Timesheets
160.00h
Total hours
Employee Review

Review hours and hourly cost for each employee before generating journal entries.

EmployeeHoursHourly cost
Preview & Post

Review the summary, then post the journal entry directly to QuickBooks Online.

2
EMPLOYEES
112.00h
TOTAL HOURS
$2,800.00
TOTAL LABOR COST
0
ADJUSTMENTS
Post Journal Entry

03

Distribute & Post

From timesheet to general ledger

Run labor distribution to calculate hourly costs and allocate them across projects. Review the generated journal entries, then post directly to QuickBooks Online. No exports, no manual re-entry. Every entry carries a full audit trail from the moment it's created.

Start Free Trial

Built by GovCon insiders, for GovCon teams

WiseCost combines 20+ years of government contracting experience with modern software engineering. Our mission: make DCAA compliance simple, affordable, and automatic, so you can focus on winning and delivering contracts.

Start Your Free Trial